Section 1 - Nomination Committee
There shall be a Nomination Committee of three members of the Board of Directors who shall elect its chair. The President shall appoint such committee at least thirty (30) days before the annual meeting of the Board. This committee shall file with the Secretary at least fourteen (14) days before the annual meeting, names of its nominees for Directors or Officers on the Board. The members of the Board shall have the right to offer nominations for Directors or Officers from the floor at the annual meeting of the Board of Directors.
Section 2 - Executive Committee
The President shall annually appoint, subject to the approval of the Board of Directors, an Executive Committee of at least five (5) members of the Board of Directors, one of whom shall be the President. The President shall be Chair of the Committee. The Committee shall elect a Vice Chair from among its members and shall also elect a Secretary who may, but need not, be a member of the Committee. The Committee shall have all of the powers of the Board of Directors in the interim between meetings of such Board, except that it may not modify any action taken by the Board of Directors; and further, the Executive Committee only shall have the power and authority to submit a maximum of two nominations to be considered by the Honors and Selection Committee for the induction into the Maine Sports Hall of Fame. The Committee may have stated days for its meetings, notice of which in writing, shall be sent by the Secretary by mail, to each member of the Committee at their address as it appears on the books of the Corporation, at least seven (7) days before the day set for the meeting. Special meetings may be called by the Chair or by the Vice Chair or by a majority of the Committee at any time, upon forty-eight 48 hours written, email, telephone or person-to-person notice. At all meetings, three members shall constitute a quorum. Proxies may be used to bring the total votes to the required quorum number. The Secretary of the Committee shall keep minutes of each meeting in a book kept for that purpose and shall promptly send a copy of the minutes of each meeting of the Committee by mail to each member all the Board of Directors. The president may fill a vacancy on the Committee occasioned by the death, resignation or inability or refusal to act of a member. The Executive Director shall at all times be subject to the direction a Board of Directors and the Executive Committee and shall have such duties as the Board of Directors and the Executive Committee may determine. The Executive Director shall attend all meetings of the Corporation and of the Board of Directors and of all committees other than the Nomination Committee, except that he/she shall not be present at that part of any meeting concerned with any discussion of salary.
Section 3 - Auditing Committee
The President shall annually appoint an Auditing Committee consisting of three (3) members of the Board of Directors who shall appoint a Chair and Secretary. This Committee shall provide for an annual audit of the accounts of the Corporation by a certified public accountant and shall annually submit to the Board of Directors a statement by such accountant of the true condition of the Corporation's financial affairs as disclosed by the books at the time of the audit. This statement shall be in such form and contain such information as may be prescribed by the Board of Directors.
Section 4 - Honors and Selection Committee
There will be an Honors and Selection Committee of members of the Board of Directors, in addition to a non-voting Chair. The President will appoint the members of this Committee for a five (5) year term with appointments staggered so that only a part of the Committee terms will be concluded annually. The criteria established by the Honors and Selections Committee to determine potential inductees into the Maine Sports Hall of Fame shall be approved by the Executive Committee and the Board of Directors.
Section 5 - Fund Raising & Membership Committee
The President shall appoint a Fund Raising & Membership Committee and such other Committee(s), as may be necessary for the proper conduct of the business of the Corporation.
Section 6 - President and Committees
The President may be a member ex officio of each committee except the Nomination Committee. Each committee shall elect its Chair and Secretary. Unless otherwise provided in the By-Laws, a majority of the members of each committee shall constitute a quorum for the transaction of business. The Secretary of each committee or, in his/her absence, a temporary secretary elected by the committee shall keep a true record of all proceedings, which record shall always be open to the inspection of any Director. The president may fill a vacancy on any committee occasioned by the death, resignation or inability or refusal to act of a member. This section shall not apply to the Executive Committee, as to which the provisions of Section 2 of this Article 7 shall apply.